Audit Office
The audit office is an independent department under direct
supervision of the board. Its director manages all internal audits within the
company and supervises relevant operations. The appointment and dismissal of the
director requires the approval of the board. An appropriate number of full-time
auditors oversee individual audits of departments and subsidiaries at regular,
irregular, and specific intervals.
The audit office provides FamilyMart the
following services.
- The Company has established and implemented the “Internal Control
Protocol,” “Internal Audit Rules,” and “Internal Control Self-Assessment
Operation Procedures” in accordance with the “Guidelines for
Establishing Internal Control System for Public Companies” issued by the
Securities and Futures Bureau.
- Annual audits: The annual audit plan is proposed based on risk
assessment and the regulations of the supervising body then implemented
after it is approved by the board. Each audit may include but is not
limited to operational audits and compliance audits.
- Specific audits: Irregular audits performed upon the request of the
board and upper management.
- Internal control self-assessment: Annual assessment performed by
designated project managers to assess the sensibility, implementation,
and effectiveness of each project control in accordance to the law. The
results are reviewed by the Audit Office and then given to the board.
- Subsidiary audit: The board may request regular and irregular audits of
company subsidiaries to evaluate and assess their operational
objectives, the veracity of financial statements, and the existence of
appropriate internal control mechanisms. The goal is to ensure that
subsidiaries improve their operational readiness, compliance with the
law, and operational efficiency.
- Consulting services: The Audit Office also provides advice on improving
efficiency and the planning of internal control mechanisms to help
enhance company and subsidiary operational efficiency and capacity.
The internal audit report and worksheets submitted by the Audit
Office shall include assessments of the internal control mechanisms and business
work flow to determine whether the existing regulations and control mechanisms
are appropriate and whether each department correctly implements the internal
control mechanisms and whether the results are satisfactory. The office shall
provide suggestions for improvement when appropriate.
Auditors shall carry out their duties in an independent, impartial, objective,
and fair manner to confirm the correct implementation of internal control
mechanisms and assist management in fulfilling its responsibilities.